Understanding the Task Dashboard
🎯 Why This Matters
The Task Dashboard gives you instant visibility into your team's work - no digging through spreadsheets or chasing down updates. At a glance, you can see:
What's at risk - Overdue tasks and bottlenecks
Where time goes - Hours logged and active work
Team capacity - Who's overloaded, who has bandwidth
Cost tracking - Labour and supply expenses
📊 Dashboard Overview
Four focused views give you the complete picture - pipeline health, time, workload, and costs all in one place.
📈 Pipeline Health
See the overall state of your task pipeline at a glance.
Key Metrics:
Metric | What It Shows | What to Watch For |
Total Open Tasks | All tasks not yet closed | Growing number may indicate capacity issues |
Due This Week | Tasks due in the next 7 days | High number needs team focus |
Overdue | Tasks past their due date | Should be as close to zero as possible |
Completion Rate Chart
The chart shows daily task completions over time. Use the toggle to switch between:
30 days - Recent performance snapshot
3 months - Longer-term trends
💡 Quick Tip
A healthy pipeline shows consistent completions matching or exceeding new task creation. If open tasks keep growing, you may need to adjust priorities or add capacity.
⏱️ Time Utilization
Track how time is being spent across your team.
Key Metrics:
Metric | What It Shows | What to Watch For |
Hours Logged Today | Total timer hours recorded today | Compare to expected work hours |
Avg Task Duration | Average time to complete tasks (7 days) | Increasing duration may signal complexity or blockers |
Active Timers | Number of timers currently running | Shows real-time activity level |
Daily Hours Chart
See how many hours are logged each day. Useful for:
Spotting low-activity days
Validating time tracking adoption
Identifying peak work periods
👥 Team Workload
Understand how work is distributed across your team.
Key Metrics:
Metric | What It Shows | What to Watch For |
Active Assignments | Team members with non-closed tasks | Shows team engagement level |
Unassigned Tasks | Tasks without an owner | Should be low - tasks need owners |
Most Loaded User | Person with most active tasks | May need workload rebalancing |
Daily Active Users Chart
Shows how many team members are actively working on tasks each day.
⚠️ Watch Out
High Unassigned Tasks means work is falling through the cracks. Assign owners to ensure accountability.
💰 Cost Analytics
Track expenses associated with task completion.
Key Metrics:
Metric | What It Shows | What to Watch For |
Labour Cost MTD | Total labour costs this month | Compare to budget expectations |
Avg Cost per Task | Average total cost (30 days) | Helps estimate future task costs |
Supply Cost MTD | Consumable costs this month | Track material expenses |
Daily Costs Chart
Stacked bar chart breaking down costs by type:
Labour - Time worked multiplied by hourly rates
Supply - Consumables and materials used
Other - Miscellaneous expenses
💡 How Costs Are Calculated
Labour Cost = Hours tracked x User's hourly rate
Supply Cost = Quantity used x Unit cost of consumable
Total Cost = Labour + Supply + Other costs
📅 Time Range Toggle
Zoom in on recent activity or zoom out for long-term trends - you control the view.
Each chart section has a toggle to switch between time ranges:
30 days - Recent activity, good for weekly reviews
3 months - Longer trends, good for monthly planning
Use shorter ranges to spot immediate issues. Use longer ranges to identify patterns and plan capacity.
✨ Dashboard Best Practices
Check daily - A quick morning glance catches problems early
Watch overdue tasks - Address these first to keep the pipeline healthy
Balance workloads - If one person is overloaded, redistribute tasks
Track time consistently - Accurate data requires everyone using timers
Review costs monthly - Compare actual vs expected to stay on budget
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Understanding the Task Dashboard